Want to Send That Securely? We’ve Got Your Back

In today’s business world, file sharing has evolved in numerous progressive ways. Securely passing on files from one user to another, whether they are in the same company or not, is notably the most progressive standpoint today. EFSS (Enterprise File Sync and Sharing) allows capabilities that enables sharing and synchronization of documents, Photos, videos across multiple devices within and outside the organization. Using encryption for file sharing is the main reason why it is so reliable and secure to send over, no matter where the end-user is located.

Aside from simple file sharing, all users need the use of coordinating both inside and outside of their organization by being granted access to their personal virtual work environment among all of their devices, all the while giving the IT team the entire control they require to continue to keep IP secure. There are two very popular secure file sharing methods readily available to organizations that should be considered: Citrix ShareFile and OwnCloud.

File Sharing with Citrix ShareFile

Some businesses still use old file syncing and sharing solutions which are not designed for the unique storage/performance requirements within an organization utilizing a virtualized environment. However, with Citrix ShareFile in place it is a peace of mind that it’s designed to support hosted desktops. It doesn’t matter if your organization utilizes Citrix Xendesktop or any other type of virtual environment, you would still be able to file sync and securely share across both the physical and virtual environments, as well as across on-premises and among cloud storage.

Like XenApp and XenDesktop, users would be fully supported with ShareFile on hosted virtual desktops. The content users would need would appear as a windows drive that is mapped, so that the users can remain in a productive and familiar Windows experience.

Current Citrix users and customers are already taking advantage of what ShareFile has to offer within an environment based on its very unique virtualization capabilities. With reduced storage costs and an increase in performance and productivity of using file sync-and-share in virtualized environments, all front and end users are satisfied with the security. Certain additives such as ShareFile Drive Mapper allows users to access all of their data from within ShareFile, including their network drives, all in one centralized convenient location to access without depleting their local storage on their machine.

Citrix is very big on conveying BYOD (Bring Your Own Device). Certain initiatives that provide on-demand access to files and folders that are remote albeit from the fact of how much storage is available on the local device allows this solution to balance the experience between physical desktops and virtual desktops. This further increases the productivity from delivering persistent user experiences. Regardless of what device the end user is using, ShareFile gives the freedom to use and store files on-premises, within the cloud or better yet – the combination of both.

File Sharing with OwnCloud

OwnCloud is similar to Citrix ShareFile in that it also aids the user to send over files very securely from one user to another end-user. As always, it uses encryption to help protect all file transfers from threats and attacks that might seep through. Encryption is used within OwnCloud in two major methods: whenever there is data being transferred from and to the server, and when storing in data on a server that is external. The first method uses TLS, which is a very common and secure communication protocol for the internet. The server controls all of the encryption and decryption. This will also enable the user to resume using all of the other available applications to view and edit the data within them.

With OwnCloud, the user is able to share certain files with certain users if they’d like. Once the configuration of OwnCloud is made from the administrator, all the user has to do is login with the credentials provided for them and start uploading files that they’d like to share on the secure share cloud website. Once uploaded, they’ll have the ability to share those files with specific users within the organization, and when those users log into their OwnCloud portal, they’ll be able to see those shared files securely. When a user wants to share a file securely with someone outside the organization, all they’d have to do is upload the file to their OwnCloud web portal, and choose to grab a link associated with that file. This link can be pasted into a web-browser by the end-user that wants to view this file securely, and will be prompted to download the file. This is the perfect example of how OwnCloud securely shares files and even programs with users from within an organization as well as sharing outside to external organizations.